Privacy Policy

About the handling of personal data

Privacy Policy for GDPR

Contact and disclosure regarding personal data

Privacy Policy

1. Principles

Risk Measurement Technologies Co., Ltd. (hereinafter referred to as “RimTech”) thinks that it is our social responsibility to properly manage the personal information we acquire in connection with our corporate activities and to comply with the laws relating to personal information and related laws and regulations.

2. Definitions of personal data

Information about an individual, which means that a specific individual can be identified by information such as name, date of birth, address, telephone number, and email address contained in the information. It also includes information that can be easily compared with other information to identify a specific individual.

3. Purpose of acquisition and use of personal data

RimTech clearly indicates the purpose of use to the customer and obtain the consent of the customer in advance before obtaining personal data regarding the customer.

4. Security of personal data

RimTech ensures the accuracy of personal data and manage it in a safe and appropriate manner. RimTech determines the person in charge of personal data management and takes necessary and appropriate safety measures such as information security to prevent the loss, destruction, falsification, and leakage of personal data.

5. Provision of personal data to third parties

RimTech does not disclose or provide personal data to third parties without the prior consent of the relevant individual, except in the following cases. When RimTech discloses or provides personal data to third parties, RimTech efforts to ensure that the other parties have measures related to protection such as prevention of inappropriate leakage of personal data.

  • If there is a legitimate reason based on the request of laws and regulations.
  • If RimTech provides to a subcontractor or an affiliated company within the range necessary for business.
  • In the case of succession based on business laws and regulations due to merger, company split, business transfer, or other reasons.

6. Disclosure of and amendments to personal data

RimTech properly responds to personal data based on the purpose of the law if there is a request to disclose or amend it by the relevant individual.

7. Public announcement and improvement

RimTech makes public this “Privacy policy” with the protection of personal data and the handling of personal data. In addition, RimTech makes continuous improvements to them, as necessary.

8. Others

This policy was last revised on June 27, 2020. RimTech may change this policy based on the law or our policy. However, we will not process your personal data in new ways without your consent.

About the handling of personal data

RimTech has established “Privacy Policy” and “Personal Data Protection Rules” in accordance with the purpose of the Personal Information Protection Law and complies with them.

1. Personal data held by RimTech

RimTech hold the following personal data with business activities.

  • Name
  • Official position
  • Telephone numbers (personal and business)
  • Email (personal and business)
  • Home address
  • Recruitment information

2. Purpose of use of personal data

Personal data (excluding employment information)

RimTech uses the data to contact customers to provide and improve our services.

Personal data (employment information)

This data is used in the consideration and decision-making process for employment.

3. Personal information protection measures

RimTech ensures the accuracy of the acquired personal data and manage it in a safe and appropriate manner. For database systems that store personal data, RimTech takes necessary security measures (encryption, prevention of unauthorized access, updating software from time to time, etc.).

4. Handling of anonymous processing information (data)

Regarding the acquired personal data, based on the rules of the Personal Information Protection Commission, RimTech processes the personal data so that it is not possible to identify a specific individual, and then use it or provide it to third parties.

5. Deletion and erasure of personal data

RimTech deletes or erases personal data that is no longer required for business purposes without prior or subsequent consent of the relevant individual.

6. Others

If RimTech provides services via the Internet, RimTech uses SSL encryption to prevent information leaks due to data interception during communication.

This document was last revised on June 27, 2020. RimTech may change this document based on the law or our policy. However, we will not process your personal data in new ways without your consent.

Privacy Policy for GDPR

1. Principles

Risk Measurement Technologies Co., Ltd. (hereinafter referred to as the “RimTech”) thinks that it is a social responsibility to properly manages personal data acquired from within the EU region (under the EEA (the European Economic Area) Agreement, it means the European Union including Iceland, Liechtenstein and Norway.) in accordance with corporate activities and complies laws and regulations related to personal data. RimTech complies with applicable EU and EU Member Countries data protection regulations, in particular “General Data Protection Regulation No. 2016/679 on Data Protection (“GDPR”)”.

In addition to the privacy policy of RimTech, this policy shows in particular the policy regarding GDPR.

2. Definitions

Personal data

Personal data means information about an identified natural person or an identifiable natural person (“personal information subject”). An identifiable natural person is one that can be specifically identified by referring to an identifier such as a name, identification number, location data, or online identifier. Or, directly or indirectly, by referring to one or more elements showing the physical, physiological, genetic, mental, economic, cultural, or social identity of the natural person.

Processing

It means work (acquisition, recording, editing, use, disclosure/correction, deletion/deletion, etc.) of personal information, whether or not by automatic means.

Restriction processing

It means to mark the stored personal information with an m to limit its processing in the future.

Third parties

It means a natural person or corporation, a public institution, or other organization other than you and RimTech.

Consent

Your consent means the unambiguous, unambiguous statement of your intention, given freely, identified, and explained in advance.

3. What types of personal data do we use?

RimTech may acquire the following personal data in accordance with our corporate activities.

  • Name
  • Official position
  • Telephone number (personal and business)
  • Email (personal and business)
  • Home address
  • Recruitment information

4. How do we use your personal data?

RimTech processes the acquired personal data for the following purposes according to the legal basis (Article 6, Article 7, Article 9, Article 10 of GDPR) defined in GDPR.

Personal data regarding customers
  • To contact customers regarding changes of our services and products (including changes in terms of use, etc.)
  • To introduce our services and products
  • To contact customers about improving our services and products
  • To manage customers’ account
  • For various contacts, business talks, contracts, etc. necessary for business
  • To respond to various inquiries
Personal data regarding recruitment
  • To provide recruitment information and contact to applicants
  • To consider whether to hire
  • To manage recruitment operations at our company
Personal data about executives and employees
  • For labor management
  • To pay compensation, salary, etc.
  • For emergency contact
  • For various personnel-related procedures

5. Provision of personal data to third parties

RimTech does not disclose or provide personal data to third parties without the prior consent of the relevant individual, except in the following cases. When RimTech discloses or provides personal data to third parties, RimTech efforts to ensure that the other parties have measures related to protection such as prevention of inappropriate leakage of personal data.

  • If there is a legitimate reason based on the request of laws and regulations.
  • If RimTech provides to a subcontractor or an affiliated company within the range necessary for business.
  • In the case of succession based on business laws and regulations due to merger, company split, business transfer, or other reasons.

6. Security of personal data

RimTech ensures the accuracy of personal data and manage it in a safe and appropriate manner. RimTech determines the person in charge of personal data management and takes necessary and appropriate safety measures such as information security to prevent the loss, destruction, falsification, and leakage of personal data.

7. Records of data processing

RimTech handles records of all processing of personal data in accordance with the provisions of the GDPR (Article 30) regardless of whether it is the administrator of the personal data or the processor of the personal data. RimTech records all data necessary to comply with the GDPR and to cooperate with supervisors under the GDPR (Article 31).

8. Your rights

Information right (Article 13, 14)

You can obtain all information from us regarding your personal data processing.

Access right (Article 15)

You can check whether your personal data is managed. In addition, if it is managed, you can access its personal data and related information.

Amendments right (Article 16)

You can have us amend incorrect personal data about you without undue delay. If personal data about you is incomplete, you can order us to complete the data.

Elimination right (Article 17)

You can force us to erase personal data about you without undue delay if you meet the requirements set forth in the GDPR are met.

Restrict processing right (Article 18)

You can force us to restrict the processing of personal data about you if you meet the requirements set forth in the GDPR.

Notification right (Article 19)

If the requirements set forth in the GDPR are complied, RimTech notify a natural person or a corporation that received disclosure of personal data of amendments, deletions, and processing restrictions in accordance with the above-mentioned them. You can force us to provide information regarding a natural person or a corporation that received disclosure of your personal data.

Portability right (Article 20)

You can receive personal data about you in a structured, commonly used, machine-readable format. In addition, the personal data can be transferred to other managers without obstruction of RimTech.

Objection right (Article 21)

You can object to the processing of your personal data based on the need for processing for legitimate interests pursued by us or a third party.

9. Transfer of personal data to third countries outside the EU

All personal data processed by RimTech is stored in Japan.

10. For children

RimTech does not collect and process personal data about children under the age of 16 without the parent’s permission and consent. If RimTech finds that the personal data, RimTech promptly erase that personal data.

11. Notification of infringement of personal data to the competent regulatory agency

In the event of personal information infringement, RimTech shall, unless there is a risk that the personal data infringement poses a risk to the rights and freedoms of natural persons, without any unreasonable delay and when it is practicable. RimTech will notify the competent regulatory agency of the infringement of personal data within 72 hours at the latest when we noticed (Article 33). We will also notify you of any personal data infringement (Article 34).

12. Impact assessment on data protection

If the processing of personal data held by us may pose a high risk to your rights and freedoms, we will evaluate the degree of impact on the protection of personal data before starting the processing (Article 35). In addition, if high risk is indicated in the impact assessment, RimTech will discuss with the competent supervisory authority in implementing the treatment.

13. Retention period of personal data

RimTech stores your personal data only for the period necessary to achieve the purpose stated in this policy. However, this is not the case when laws and regulations or regulatory agencies require longer-term storage of personal data.

14. Others

This policy was last revised on June 27, 2020. RimTech may change this policy based on the law or our policy. However, we will not process your personal data in new ways without your consent.

Contact and disclosure regarding personal data

Personal data officer: Managing Director
Address: 〒231-0062 Sakuragicho 1-101-1, Naka-ku, Yokohama city, Kanagawa prefecture
For inquiries regarding personal information, disclosure, and amendments procedures, please use the form below.